eTheses at Lancaster: a guide to submitting an electronic thesis

Many thanks to Louise Tripp and Annette Lawrence from the Library for delivering the useful session on eThesis submission recently.

Panopto_Logo  In case you missed it, you can now view the recording.

The Library website also provides guidance:


Are outputs uploaded to Pure searchable from outside the institutional repository? Yes, Google indexes the contents of Pure/ePrints.

During the session, Louise referred to HEFCE’s future requirements for making research open access so that it would count towards the post-2014 REF. Is it necessary to upload research conducted in previous employment at other institutions?  The policy will apply from 1 April 2016 to accepted journal articles/conference proceedings with ISSN so Lancaster researchers would have to deposit and make it Open Access from that point to count towards the post-2014 REF. They wouldn’t have to make research open access retrospectively.


‘Do you need to submit an electronic thesis?’ recording now available

Thank you to Louise Tripp for delivering the session on eTheses at Lancaster earlier in July. If you missed it, you can now view a recording of the session.

You may wish to look back at earlier posts to see answers to some of the questions raised during the session.

Voluntary submission of your eThesis

During the ‘Do you need to submit an electronic thesis?’ session there were some questions about voluntary submission, and which part of the procedure apply. If you started your research degree after October 2011 you are required to submit an electronic copy of your thesis. The Electronic thesis guide gives you comprehensive instructions and information about the process.

If you wish to deposit your thesis voluntarily you will need to:

  • Ensure that you have made best efforts to seek permission to include any third party copyright material in the electronic version of your thesis. If you have been unable to gain all necessary permissions, decide if you want to make an edited version publicly available.
  • Complete the Thesis Deposit form (Other Users) which is available on the Deposit page of the guide, and send it to Annette Lawrence, Thesis Office, The Library, Lancaster Unversity, Bailrigg, Lancaster, LA1 4YH
  • Convert the final version of your thesis to a single PDF file
  • Ensure that your file is named according to the format yearnamedegree.pdf (e.g. 2007smithphd.pdf)
  • Contact us at for details and guidance on sending the electronic version of your thesis for upload.