A series of questions arose during the ‘Do you need to submit an electronic thesis?’ session earlier this week about the features of the PDF version of your electronic thesis, or indeed any other PDF document uploaded to PURE (Lancaster University’s Research Information System).
Does my PDF need to be machine readable? Yes! If you are creating your PDF from a word processor like Microsoft Word then it will be machine readable. This will be more useful to readers as they can search within the text of the thesis. The exception would be for older documents where the digital version is no longer available, so the PDF is generated from a print copy (i.e. is a scanned image).
Should I apply security features in my PDF? No. There are features in Adobe Acrobat to apply security or Digital Rights Management features to your PDF document. When submitting the PDF version of your thesis please don’t apply these features as it would cause problems for future readers of your work. You can trust us to apply any agreed embargo or restriction on your behalf.
Will Google index my electronic thesis? Yes. Once your electronic thesis is uploaded, Google and other search engines can index the information about your thesis (metadata) through Pure portal and ePrints (Lancaster University’s Respository). If your thesis is restricted or embargoed only the metadata will show. That way readers still know that your research exists.
During the ‘Do you need to submit an electronic thesis?’ session there were some questions about voluntary submission, and which part of the procedure apply. If you started your research degree after October 2011 you are required to submit an electronic copy of your thesis. The Electronic thesis guide gives you comprehensive instructions and information about the process.
If you wish to deposit your thesis voluntarily you will need to:
- Ensure that you have made best efforts to seek permission to include any third party copyright material in the electronic version of your thesis. If you have been unable to gain all necessary permissions, decide if you want to make an edited version publicly available.
- Complete the Thesis Deposit form (Other Users) which is available on the Deposit page of the guide, and send it to Annette Lawrence, Thesis Office, The Library, Lancaster Unversity, Bailrigg, Lancaster, LA1 4YH
- Convert the final version of your thesis to a single PDF file
- Ensure that your file is named according to the format yearnamedegree.pdf (e.g. 2007smithphd.pdf)
- Contact us at firstname.lastname@example.org for details and guidance on sending the electronic version of your thesis for upload.
The first six sessions in the Research Bites programme are now being delivered throughout July.
We’ve already delivered ‘Do you need to submit an electronic thesis?’ and ‘Impact factors and all that’ and will be using this blog to provide answers to questions raised during the sessions.
These sessions are all bring held in Bowland North SR 25 at 12pm.
Coming up next:
What about Patents? Thursday 17th July 2014
Learn about the unique nature of patents and how to find them.
What you need to know about Open Access Thursday 24th July 2014
Learn why Open Access is important and how the Library can support you through it.
Social media – tools and tips for researchers Friday 25th July 2014
Get an introduction to how social media can work for you as a researcher.
Open session Q&A Thursday 31st July 2014
We’ll aim to help you get past your research barriers and answer any Library-related questions you have.